• Full-time Position

• Hours are not limited to weekdays 9-5

• Reports to the Executive Director

• Part of the WADA staff leadership team

 Property/Facility Management

• Point of Contact and management of maintenance of the ArtsXchange property

• Vendor Management (Landscaper, Cleaning Crew, Pest Control, Operational Staff)

• Provide onsite access to the ArtsXchange during agreed upon business hours

• Onsite property management leasing to include ArtsXchange Campus – Studios, Shoppes and Independent Studios:

• • Marketing
  • Site Visits
  • Leases

• Initiate problem resolution with tenants

• Rent Collection

• Problem resolution with tenants

• Initiate and track incoming rent payments/manage collection process

Event Management

• Oversee the ArtsXchange (AX) exhibits

• Assist as project manager between selection committee, artists & art curator

• Oversee and process financial transactions

• Manage support staff needed to execute events

• Manage/Oversee all internal WADA events to include set up, refreshments & cleanup/closure

• General Membership Meetings

• 2^nd Saturday Artwalk

• Committee Events (Education, Membership, etc.)

• Fundraising events to include Arts Festival/Large Donor

• Marketing of WADA Events

• Digital – website, e-blast, social media

• Work with marketing firm on earned media

 Financials

• Responsible for the processing of all bills/invoices, banking transactions and reconciliation of bank statementsManagement of Account Receivables and Account Payables in coordination with the Quickbooks bookkeeper

• Track incoming rent payments/ manage collection process. Assure that tenant are active members of WADA.

• Management responsibility for the processing of all bill/invoices

•   General knowledge of financial databases to include:

• Quickbooks

• Bills.com (desired)

 Event Management

• Oversee the ArtsXchange exhibits

• Assist as a project manager between selection committee, artists and art curator

• Oversee and process the financial transactions

• Manage/Oversee all internal WADA events to include set up, refreshments and cleanup/closure

• General Membership Meetings

• 2^nd Saturday Artwalk

• Committee Events (Education, etc.)

• Fundraising events to include Arts Festival/Large Donor

• Marketing of WADA Events

• Digital – website, e-blast, social media

• Work with marketing firm on earned media

 Communications 

• Internal communications to all tenants on AX Campus on operational topics

• External communications to WADA members

• Manage all social media accounts to include Facebook, Instagram, LinkedIn and SnapChat   (Ideally, this would be 3-5 hours/week to expand our reach. 2-3 posts per week.)

• External communication to MailChimp list for weekly WADA Community Digest.  Content is provided by ED/Volunteers.  (distributed on Tuesdays)

 Administrative

• Work with the Executive Director on agreed to special projects

• Work with the Board Chair and Executive Director on board meeting preparation

• Collect and distribute committee reports

• Work with Board Chair/ED on agenda, distribute pre-meeting

• Arrange for refreshments

• Volunteer Committee support to be determined

• Attend weekly staff meetings

• Attend board meetings

• Attend 2^nd Saturday Artwalk

• Manage master calendar of events for WADA

• Except with the permission of the Executive Director, work at the ArtsXchange office at agreed upon hours

Preferred Skills

• Work effectively with others to include the ED and BODSoftware and Digital Tools Used  

• Software and Digital Tools to include:

• Quickbooks (willing to train)

• Bill.com (willing to train)

• Mailchimp

• Wild Apricot (CRM database and website)

Inquiries

• Please provide resume and cover letter attention to:  Renee Dabbs: renee@reneedabbsllc.com 813.382.5378.

• Total Compensation: $42,000 - $45,000.